Event Info
Directions
See Getting Here and Parking for full information regarding directions and car parking
Timings / Arrival
See Fixtures for information on the pitch plans, fixtures and timings for the day. We recommend you arrive on site before 9:30am.
On arrival, breakfast rolls and hot drinks will be available to purchase from the clubhouse, with various other food and drink options becoming available through the day.
| Time | Event |
| 0830 | Car parks (£5 CASH preferred) open. Breakfast rolls and hot drinks available to buy from the clubhouse |
| 0900 to 1000 | Registration of team at their age group gazebo |
| 1000 | Coaches welcome and briefing outside their age groups gazebo |
| 1030 | Food Court opens - various food and drink options |
| 1030 | Matches to start on the allocated pitches |
| 1300 to 1400 | Matches to end followed by a medal presentation at their age group gazebo |
Please note that dogs are not allowed at the rugby club
First Aid
It is expected that all squads will have at least 1 qualified First Aider (EFARU or equivalent). GWP Medical will provide a paramedic-led ambulance service from 08:30 – 15:00 on site should there be any medical needs.
A defibrillator can be found at the club house.
Matches
The festival will be played as a round-robin playing opportunity where equal team and player participation is the emphasis. Scores will not be recorded and therefore winning does not affect your on-going participation as every team plays the same appropriate number of matches. There are no winners/runners-up trophies.
Please respect the RFU’s Half Game Rule and age grade best practice of fielding teams of mixed ability.
Every effort will be made to ensure suitable gaps between games (ie to minimise or remove back-to-back games) to allow rest and time for the players to have refreshments.
Parents are welcome to support all players, but please remain off the pitches during play and please allow space along the touchlines for coaches, line markers and most importantly for player and spectator safety.
For a full listing of all festival match rules see the following. Read more
Refereeing
As with previous year’s, matches will be refereed by the first named team in a fixture. As such, it is anticipated that each Club will provide a competent referee for each team entered.
Safeguarding
We follow the RFU safeguarding guidelines Our club director of safeguarding will be present on the day if there are any concerns.
Photography
During the day there will be official photographers taking images of the players during their matches. If you do not wish for your child to be photographed please alert us before the matches commence.
Food & Drink
There will be a wide range of food and drinks available on the day including the club BBQ, cake/sweet stalls, the clubhouse for breakfast rolls, wood fired pizza, Mac’n’Cheese, slushies and ice cream. Hot drinks will be available in the club house and additional coffee vans amongst the pitches, and the clubhouse bar will be open.